Workflow, E-Forms & Document Management | Image One Tampa

CareerSource Florida has helped hundreds of thousands of people since 2000 to get off welfare, go back to school and find a job.

To help CareerSource help even more Floridians in a way that maximizes their limited resources, Image One has implemented workflow automation, e-forms and document management to streamline information capture and their approval processes.

About CareerSource Florida

CareerSource Florida is the statewide workforce policy and investment board of business and government leaders charged with guiding workforce development for the state of Florida. CareerSource Florida provides oversight and policy direction for talent development programs administered by the Department of Economic Opportunity, Florida’s 24 local workforce development boards and their 100 career centers. Together, the CareerSource Florida network connects employers with qualified, skilled talent and Floridians with employment and career development opportunities to achieve economic prosperity.

We’ve worked with both CareerSource Central Florida and CareerSource West Palm Beach.

Document Management

The first step in streamlining how CareerSource Central Florida operates was to implement ApplicationXtender document management software as an electronic repository for all electronic and scanned documents. Document management is the core to any workflow automation system. Whether onsite or offsite at our Tampa and Orlando service bureaus, Image One can scan any backfile of case files as well as personnel files, invoices and anything else trapped on paper, microfilm or microfiche.

Workflow Automation

For case managers needing supervisor approval, we implemented AX Workflow Manager for CareerSource Central Florida. This helps to get approvals faster and, if something is not approved, workflow manages what needs to be corrected to gain approval. There is no better way to streamline any process, including HR onboarding, benefits enrollment and invoice processing.

E-Forms

We implemented Formatta eforms for CareerSource West Palm Beach to capture information directly from applicants so paper doesn’t need to be scanned in nor is manual data entry needed. Signatures are captured electronically. This frees up CareerSource staff so they can help Floridians instead of processing paperwork. Some branches haven’t yet made it to e-forms, preferring to scan these documents along with driver’s licenses, which we also have set up for them.

The Net Effect

By streamlining the ingestion of documents and the approval process, both CareerSource locations can now process more case files to help more Floridians in need without adding personnel. Read more in our CareeerSource case study here.

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