Record loss costs more than $113,000

When documents are lost or destroyed, business leaders know they may have to dedicate a lot of time and money restoring the files, if they're salvageable at all. If records are not saved online using conversion services, companies often run more of a risk losing the files.

According to The Telegraph, the Lewisham City Council was recently fined more than $113,000 after a social worker left sensitive client documents on a train. The nation's Data Protection Act was broken, the news source said, when the records were left unattended when the agent was bringing them home to work remotely. The files were eventually recovered, however.

The news outlet noted that this instance was just one of many involving files misplaced by social workers recently in the U.K.

Businesses may avoid a situation like this in the future if such records are hosted online. After the files have been transferred to the computer, the tangible version may be destroyed to ensure they don't fall into the wrong hands and the database encrypted and password protected.

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