Paperless board meeting a smart investment

Paperless strategies have been sweeping across many different industries, with a large push to optimize workflow and enhance access to information. For one British investment firm, Melrose Industries, deploying conversion services and the appropriate document management software to take their board meetings paperless was a natural move to boost the value of its own investments and optimize the productivity of those meetings.

"We're seeing a huge growth in adoption of board portals. Password protection, encryption technology and sophisticated security mean a board portal is a far safer way of distributing confidential information than any of the alternatives," said Charlie Horrell, an industry expert, according to CBR. "Directors, like everybody else, will use iPads or mobile devices personally, and so it's a natural next step for them to be able to access board information digitally. For many companies, paper board packs are no longer a viable way of sharing sensitive data."

The best path toward optimizing board meeting efficiency lies in migrating meeting packets, minutes and other data to digital formats where it can be easily accessed, search through and used during meetings. This boosts board member's ability to address topics in a timely manner, and helps them avoid distraction as well. Furthermore, it helps disseminate key information to the business and public when necessary.

By investing in high-quality paper conversion services, firms can expedite the move to paperless and support these efforts more effectively, reducing costs and improving management of critical resources. The benefits of accomplishing this are exemplified by moves like Melrose Industries, but equally achievable by any enterprise in a wide variety of industries.

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