Orlando Document Scanning & Workflow: Hospitality Industry

Because the Orlando economy depends so heavily on hospitality and entertainment for over 60 million annual visitors, these organizations in turn depend on Image One to eliminate their paper and to streamline their workflows so they can focus on caring for guests instead of processing paperwork.

We’ve worked with hotels, theme parks, cruise lines, timeshares, and many other companies throughout Orlando, Orange County and the State of Florida to scan documents and automate workflows, particularly for AP invoice processing and HR new employee on-boarding.

AP Workflow Automation

The first step in streamlining and automating AP is to scan your backfile of invoices stored in filing cabinets, bankers boxes, basements, and offsite storage. We then focus on scanning your inbound invoices, possibly as part of our mailroom scanning service. When combined with workflow automation software, we further reduce the time needed to process invoices up to 90%, especially if you take advantage of our ability to integrate workflow and document management software with your accounting software.

We’ve also had success in streamlining travel and expense (T&E) reporting, especially by managing the scanning of paper receipts and ingestion of faxes and emails with attachments.

HR Workflow Automation

Because Orlando employers are always hiring, especially to accommodate seasonal peaks, we help them eliminate paper and streamline the on-boarding process. As with AP invoice processing, our first step is often to scan their backfile of legacy employee records. We then help them convert paper forms into e-forms with an ability to capture digital signatures. This alone dramatically speeds up the process and eliminates data entry errors. Workflow automation then further streamlines the process by automating the capture of tax forms and benefits enrollment forms, as well as their review and approval.

Why Image One for Document Scanning?

Since 1994, we’ve served Orlando with the highest quality and most cost-effective document scanning services. It’s a lot more cost-effective than you think and pays for itself. Let us know what issues you’re facing in AP, HR and any other departments where paperwork and manual processing are issues.

Contact us today to learn more about document scanning service and workflow automation software