Digital HR Pays Off in Time, Space & Motivation

Few organizations experience the inefficiencies of paper to the degree suffered by a Human Resources department still bound to a paper-heavy system of information management.

With a critical role at the center of virtually every type of business, HR oversees a vast collection of information, much of it in the form of paper, stuffed into filing cabinets, stacked into in-boxes, and strewn across desktops.

From archives of employee records, to benefits information, to training and compliance records, the HR department is a hive of document management responsibilities. Manual and paper-based processes can be a constant source of interruption, distraction and delay. Whether it’s searching for lost files or having to re-enter data into multiple systems, the inefficiencies can quickly pile up.

That’s why digital solutions for HR processes have such an impressive and immediate ROI. The opportunities to save time, money and drudgery –and to repurpose people and space for higher value use – are everywhere, right from the beginning.

Digital Onboarding: Streamlining from the Start

Within HR, no process has the potential to generate as many documents as the start of a new employee relationship. As part of the onboarding process, HR professionals handle resumes, interview notes, applications, job letters, government forms and references. Newly-hired employees get company policy handbooks, benefits forms, legal policies and training materials.

Multiplied by the number of employees, the paper can stack up quickly. The Association for Intelligent Information Management (AIIM) estimates that there are as many as 30-50 unique documents created for each employee. A system of scanning and indexing introduces a layer of efficiency that, combined with business process automation, can lead to dramatically streamlined processes and a fully automated system for ingesting, routing, delivering, searching, extracting and archiving employee records.

The result is an indexed, searchable and easy-to-access system of information that eliminates the need for duplicate data entry or filing cabinets. Backfile scanning can help you reclaim more space by providing the same searchable, digital access to your archived and active employee records.  

E-forms and Digital Archives for Information Right Where You Need It

Electronic forms can also streamline the process of collecting employee data, managing benefits enrollment or other information management processes, along with creating a digital archive that keeps information safe and accessible. 

At Image One, we have a decade of experience helping HR departments make the transition to the convenience and efficiency of digital record keeping. We start by taking the time to understand your processes and goals. Then we determine the best fit for you among a variety of e-form, scanning and process automation solutions that will deliver a cost-effective solution.

Streamline Your HR Department and Let Automation Do the Drudge Work

Our business process solutions will save you time, money and energy that you can put to better use. Let us show you how you can harness the power of our solutions to get back to what really motivates you and your employees.

Call us, or click on the link below, to learn more about cost-effective digital solutions for HR.