County courts moving to paperless solutions

Two more county seats, Callaway in Missouri and Cochise in Arizona, recently announced a shift to paperless solutions for their court systems, joining the ranks of many other government offices. The systems integrate document management and imaging solutions to help streamline workflow for county clerks, as well as improve public access to court records and forms.

According to The Fulton Sun, the Callaway County implemented its new electronic filing system as a test of a wider initiative to migrate more counties across the state. Missouri paid for the hardware and software additions needed to make this implementation successful.

"The staff was eager to get this done and they handled the transition from paper to electronic files beautifully," Circuit Clerk Judy Groner told the news source.

In Cochise County, Arizona, the paperless initiative was implemented in an effort to align the Superior Court system with the national criminal records database, as well as improve efficiency.

"The effort to go electronic will help ensure that convicted criminals actually have their offenses listed in their criminal history, and it will help prevent exonerated people from having inaccurate information in their criminal history entered into the database in a more timely manner," Mary Ellen Dunlap, Cochise County Superior Court clerk, told the Willcox Range News.

Paperless initiatives, supported by document conversion services and management solutions, help government offices, private businesses, and many other types of organizations improve workflow efficiency and reduce a variety of costs, from eliminating paper supplies to freeing up office space by removing filing cabinets and other storage furniture. For any organization, this can streamline productivity and minimize costs during a fiscally difficult time, while helping to improve environmental awareness as well.

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