7 Reasons to Use Image One for Document Scanning
Sunday, December 18, 2016While we’re a little biased, there are many reasons to consider using Image One to scan your documents – in addition to our charming personalities, of course.
However, we’ve whittled this down to the Top 7 Reasons based on what we’ve most commonly heard as the reasons why people hire us.
Have a look and let us know if we can provide a document scanning quote for you.
Breadth of Services
Image One has provided the following services and solutions for over 1,500 clients since 1994:
- Document scanning of paper documents, with special expertise scanning invoices, student records, legal case files, medical records, claims, arrest records, and travel and expense receipts and reports
- Large format scanning of engineering and architectural drawings, maps and other documents larger than 11″x17″
- Film conversion services, including microfilm, microfiche and aperture cards
- Document management software for over 325 clients
- Workflow automation and business process automation (BPA) experience, particularly for invoice processing and new hire on-boarding/benefits enrollment
Before we even quote a project, we identify what needs to be scanned and what doesn’t so our clients get the best bang for the buck. This also includes identification of the best way to index your documents so they can be instantly found after scanning. We know how important your investment in an outsourced document scanning service is and our document survey ensures that the project is mutually beneficial.
Breadth of Operations
In addition to being able to scan high volumes of a wide breadth of documents and media, we can also serve as your outsourced mailroom. We can serve as your PO box, scan all incoming invoices, medical claims, T&E receipts and reports, and anything else so that your team (or ours) can process them before the end of the day.
We can do this because we have more than 85 document scanning employees operating three shifts per day in both our Tampa and Orlando service bureau facilities, or at our sister company’s location in New Jersey. This is how we’re able to scan over 100 million documents per year.
Experienced Management
Our document scanning services are managed by a Certified Archivist with many years of experience in business, industry and government. As such, our document scanning services are regularly provided to convert medical and financial records for hospitals, clinics, surgery centers, jails and other secure facilities.
Experienced Front-Line Personnel
Image One takes particular care in maintaining a team of highly trained and experienced personnel. Every employee is subject to an extensive background check and drug screening.
Security
Image One maintains document and source material security from pick up through delivery of the finished project.
Unless we scan them onsite at your location, we will pick up your documents in a secure, company-owned vehicle. Once within our facility, your documents are stored throughout the scanning process in fully secure space with keyed entry security locks and 24×7 security monitoring, including building surveillance.
Customized Services
Our document scanning engagements are performed to an exact set of specifications mutually developed with our clients that include:
- Document preparation requirements
- Document scanning Standards
- Indexing methodology
- File output format
- Quality control
We offer a broad range of electronic output capabilities that enable full compliance with your format requirements and document management systems.
Next Steps
What are you waiting for? It’s time to purge that file room, shed and chicken coup of documents that can’t be replaced today!
